Making team visibility a first-class feature
GanttPRO's Team and Resources section showed a list of team members — names, roles, and a count of assigned tasks. That was it. Project managers had no way to understand workload distribution, no way to see which projects a person was juggling, and no personal context for each team member beyond their job title.
The result: managers were over-assigning some people and underusing others, not from neglect but from lack of visibility. The redesign aimed to fix this by turning a flat list into a genuinely useful team management view.
From list to cards with actual meaning
Competitor research (Asana, Monday, Teamwork) showed that the most useful team views combined personal identity (name, avatar, role) with workload context (active tasks, task types, cross-project assignments) in a card format rather than a table row.
Sketched 4 card formats varying in information density. Tested 2 directions with a focus group of 6 project managers. The selected direction surfaced active projects prominently rather than raw task counts.
Each card shows: member name, role, active project list (with color coding matching the project), task count per project, and an availability indicator (workload percentage). Overflow projects are summarized with a "+N more" indicator.
Added a capacity bar showing each member's allocated workload as a percentage of their available hours. Yellow at 80%, red at 100% — letting managers identify overallocation before it becomes a bloat problem.
Team context, not just team lists
The redesigned Team Management section launched as part of GanttPRO's 2022 feature release. Post-launch monitoring showed strong adoption of the new card view over the legacy list. Project managers reported the workload bar as the single most useful new element — it surfaced resourcing problems they hadn't had the visibility to catch before.
